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Updated Visitor Policy for the 2019-20 School Year

Policy Number

_6.07_


 

HELMWOOD HEIGHTS ELEMENTARY SCHOOL COUNCIL POLICY

Elizabethtown Independent Schools

 

POLICY TOPIC DESCRIPTION


 

 

Visitor/Volunteer Policy

 

 

 

POLICY STATEMENT

 

 

 

    Helmwood Heights Elementary School’s visitor/volunteer policy was developed and will be implemented daily to ensure a safe learning environment, protect and guarantee instructional time for all and protect stakeholders’ rights and safety.

Visitors/Volunteer Requirements:

To ensure school personnel are aware of visitor/volunteer presence all visitors/volunteers must report immediately to the front office through the front door buzzer system.  Visitors/volunteers must identify themselves, declare their purpose for visiting/volunteering, sign-in on the office laptop, provide and leave a picture ID in the front office until check out and wear a visitor/volunteer badge while on campus.  All visitors must conduct themselves so as not to interfere with the daily operations of the school and instructional program.

 

-A parent/guardian/community member may volunteer after they have gone through a background check and have been approved to be a volunteer according to district policy guidelines.

-The principal reserves the right to request a visitor/volunteer to move from an area or discontinue visiting or volunteering if the principal deems it to be potentially disruptive to student learning or safety.

Instructional Time/Classroom Visits:

-Parents/guardians/community members will not be permitted to go to a teacher’s room unless a meeting time has been scheduled with the teacher or approved by administration.

-Parents/guardians/community members will not be permitted to accompany their child to classrooms unless it is part of a school event or program without administrative approval.

-Phone calls from parents/guardian/community members will not be transferred to teachers during instructional time, but will be forwarded before/after school and during teacher planning times unless there is an emergency.

-If it is necessary to bring an item(s) to the school for a child, parents/ guardians/ community members may leave the item(s) in the office to be taken to the classrooms by a staff member to minimize disruptions in the instructional day.

-The principal may delay or terminate school visitor/volunteer programs or observations that are deemed disruptive to student learning or safety.

 

Breakfast/Lunch:

-Visitors/Volunteers/Community members participating in breakfast or lunch must follow standard sign-in procedures and wait in the office/lobby until the student(s) meal time and accompany them to the cafeteria.

-During meal time visitors/volunteers/community members are to conduct themselves appropriately and follow school/staff procedures and requests.

-After meal time visitors/volunteers/community members must exit the building by signing out in the front office.

-Visitors/Volunteers/Community members may not walk back to the classroom after meal times unless it is part of a school event or program so as not to impede the instructional day.

-The principal reserves the right to ask a visitor/volunteer/community member to leave breakfast/lunch or discontinue participating in the future if the individual is deemed to be disruptive to student learning, student safety or school programming.

 

Classroom Parties/Celebrations:

-Visitors/Volunteers/Community members participating in classroom parties/celebrations must follow standard sign-in procedures and wait in the office/lobby until the student(s) classroom party/celebration time to go to the classroom/celebration area.

-During classroom parties/celebration visitors/volunteers/community members are to conduct themselves appropriately and follow school/staff procedures and requests.

-After classroom parties/celebrations visitors/volunteers/community members must exit the building by signing out in the front office.

-Visitors/Volunteers/Community members may not accompany student(s) to other locations in the building after classroom parties/celebrations unless it is part of a school event or program so as not to impede with the instructional day.

-The principal reserves the right to ask a visitor/volunteer/community member to leave classroom parties/celebrations or discontinue participating in the future if the individual is deemed to be disruptive to student learning, student safety or school programming.

 

School Programs:

-Visitors/Volunteers/Community members participating in school programs must follow standard sign-in procedures and wait in the office/lobby until the student(s) program begins to go to the classroom/program area.

-During school programs visitors/volunteers/community members are to conduct themselves appropriately and follow school/staff procedures and requests.

-After school programs visitors/volunteers/community members must exit the building by signing out in the front office.

-Visitors/Volunteers/Community members may not accompany student(s) to other locations in the building after school programs unless it is part of a school event or program so as not to impede with the instructional day.

-The principal reserves the right to ask a visitor/volunteer/community member to leave school programs or discontinue participating in the future if the individual is deemed to be disruptive to student learning, school safety or school programming.

 

 

 

 

Field Trips:

.-council work on this portion of the policy to be completed during the 19/20 council term

 





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